Specific Terms of Reference for The Family Planning Bottleneck Analysis for Farmers and Fisherfolks

1. Background

The United Nations Population Fund’s (UNFPA) 8th Country Program goals are centered on three (3) major components namely: Sexual and Reproductive Health, Adolescents and Youth and Population Dynamics and cutting across these priority components is the promotion of gender equality including prevention and response to gender-based violence. These goals are aligned to assist the people of the Philippines and the government attain its national development priorities including the global agenda 2030 and the Sustainable Development Goals – so as to reach the furthest behind first and leave no one behind.

The UNFPA, Philippine Society for Responsible Parenthood (PSRP) and select government agencies forged partnership to identify, formulate and implement programs and projects in furthering the attainment of the above-mentioned goals. PSRP is an implementing partner of the UNFPA in developing, formulating and implementing projects and activities designed to achieve common interest with the Philippine government and the Filipino people. PSRP and UNFPA have been partners in numerous health related projects.

For the next 5 years, PSRP and its collaborating partners (DOH, POPCOM, PLCPD, DA and NCDA) with funding support from the UNFPA will implement projects aimed at ensuring access to family planning information and services to target groups such as the young people, people with disabilities, farmers and fisher folks, indigenous peoples and the conflict and disaster affected. Bottleneck Analyzes (BNA) on SRH and GBV information research design will be developed and approved with means of verification for these identified target groups.

For 2019 a BNA research will be conducted for the Farmers and Fisher Folks. The research findings and recommendations will be used in improving FP service delivery, monitoring and policy advocacy.

2. Description of the Project

2.1 Objective of the Project

Poor quality of care and limited access to effective and affordable interventions to family planning services have always been attributed to bottlenecks within and outside the health delivery system at any level. Still it is not well understood or identified the specific barriers to the provision and access of FP services particularly among specific sectors of the society such as the fisherfolks and farmers. There have been no documented studies on FP interventions in the country using the bottleneck analysis approach. This project will illustrate the use of bottleneck analysis to identify the barriers/bottlenecks in the service delivery of family planning services among the fisherfolks and farmers.

2.2 Requested Services

The conceptual model and approach to conduct the bottleneck analysis among the fisherfolks and farmers will be patterned on the work of T. Tanahashi’s work on health service coverage and its evaluation on the effectiveness of program coverage. A modified Tanahashi model with six determinants for effective coverage to determine bottlenecks in service provision for family planning services among the fisherfolks and farmers shall be used.

PSRP shall engage the services of a research firm to develop the study protocol using the Tanahashi’s model and conduct the actual study. The study protocol shall have the approval of an institutional ethics review board before its conduct.

2.3 Phases of the Project

First Quarter of 2019 – Development of the study protocol and approved by an institutional ethics review board.
Second to Third Quarter of 2019 – Conduct of the study
Fourth Quarter of 2019 – Finalization of the study results and presentation to UNFPA and selected stakeholders.

2.4 Project Costs

The total project cost shall not exceed Four Million Three Hundred Thousand Pesos (Php4,300,000.00)

3. Expertise Required

3.1 General Requirements

Companies and organizations that submit proposals must be duly registered and recognized under the laws of the Philippines and is in compliance with all applicable civil and fiscal regulations.

3.2 Required Proposal Documents

3.2.1 Cover Letter with the following details:

  • Name of company or organization
  • Type of the company or organization
  • Address
  • Contact details
  • Full names and designation of Board of Directors or Trustees or Incorporators
  • TIN

3.2.2 Other Documents

  • Copy of Business Permit
  • Copy of Business Registration
  • Copy of SEC Certificate

3.2.3 Technical Proposal

  • Part 1 – Methodology and Detailed Work plan
  • Part 2 – Management: Staff and their respective expertise
  • Part 3 – Organizational expertise and detailed past experiences in similar field
  • Part 4 – References (PSRP reserves the right to check and validate details of the Organizations’ expertise and past contracts)

3.2.4 Cost Proposal

The cost proposal should be an all-inclusive fixed price detailing costs per major line items, direct and indirect costs, travel costs, etc. It should be expressed in Philippine Currency.

The Cost Proposal shall also include a budget narrative explaining the basis for the cost estimates.
PSRP reserves the right to raise clarification or inquiry regarding certain line items if deemed necessary.
All questions and clarifications regarding the Technical and Cost Proposals must be thru writing or email addressed to Dr. Nicolas T. Catindig at ncatindig.psrp@outlook.ph. Only written responses to the written queries and clarifications by Dr. Catindig will be considered official.

4. Reporting and Deliverables

4.1 BNA Study Protocol

The study protocol should have been approved by an institutional ethics review board.

4.2 Monthly Progress Reports

Written monthly progress reports shall be submitted via email, printed and bounded copies and formally presented during the monthly meetings.

4.3 Final Report

The final deliverable is an approved Family Planning Bottleneck Analysis for Farmers and Fisher Folks, implemented and corresponding findings and recommendations are documented and submitted. The BNA research findings should become tools for improving FP Service Delivery and monitoring which will be defined in the formulation of a Joint Memorandum Circular. The JMC will be crafted by a technical working group composed of technical staff from DOH and DA.

5. Evaluation and Basis for Award

The most responsive Proposal who meets the eligibility criteria, technical requirements and reasonable offered cost shall be awarded this contract. A PASS & FAIL rating system will be used for all the submitted proposals thru the table below:

Evaluation Criteria Sub-criteria Pass/Fail Rating
Technical Approach, Methodology and Detailed Work Plan Does the proposal have the merits to gauge that the SOW can be efficiently implemented?

Do the proposed methodologies appropriate in the attainment of the research project?

Management & Key Staffing Plan Personnel Qualifications – Are the proposed staff, based on track record and experiences, can implement effectively the scope of work?
Experiences and Past similar contracts and projects Does the company have the experience in implementing the same type of project in the past which could be a measure for this present project?
Cost Proposal

6. Privity

PSRP is the party for this solicitation.

Reporting for Technical Direction: All communications, Reports, Coordination and guidelines for the project implementation should only be thru:
DR. NICOLAS T. CATINDIG, PHSAE
Project Manager
Philippine Society for Responsible Parenthood, Inc. (PSRP)
Room 402, Dona Feliza Syjuco Bldg.
Taft and Remedios Sts., Malate, Manila
0927.945.1096

Kindly submit your proposal in the format described in the TOR to Dr. Nicolas Catindig, Project Manager, by email at this address ncatindig.psrp@outllook.ph. The deadline for submission is on February 4, 2019.